Privacy Policy
Your privacy matters to us. Learn how we collect, use, and protect your personal information.
Last Updated: January 2026
At Hira AI, we take your privacy seriously. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our recruitment platform.
Information We Collect
When you create an account and apply for jobs through Hira, we collect the following information:
Account Information:
Your full name, email address, WhatsApp phone number, and password.
Resume and Professional Information:
Your work history, education, skills, certifications, and any other information included in your resume or profile.
Application Data:
Responses to job specific questions, skill assessments, self reported skill scores, and availability for interviews.
Communication Data:
Messages exchanged with our WhatsApp agent, interview scheduling preferences, and feedback requests.
Usage Data:
How you interact with our platform, including pages visited, features used, and time spent on the platform.
How We Use Your Information
We use your information for the following purposes:
Job Matching:
Our AI system analyzes your skills, experience, and preferences to match you with suitable job opportunities.
Application Processing:
We share your profile, resume, and assessment results with recruitment agencies handling positions you apply for.
Communication:
We send you application updates, interview invitations, status changes, and relevant job opportunities via WhatsApp and email.
Skill Assessment:
Our AI evaluates your responses to determine how well your skills match job requirements.
Platform Improvement:
We analyze usage patterns to enhance our services and provide better candidate experiences.
Talent Pool Management:
With your consent, we maintain your profile in our talent pool to match you with future opportunities.
Information Sharing
We share your information in the following ways:
With Recruitment Agencies:
When you apply for a position, we share your complete profile, resume, and assessment results with the agency managing that job posting.
With Employers:
Recruitment agencies may share your information with their clients as part of the hiring process.
Service Providers:
We use trusted third party services for WhatsApp integration, cloud storage, and platform infrastructure. These providers are bound by confidentiality agreements.
We do not sell your personal information to third parties. We only share your data as necessary to facilitate your job applications and improve our services.
Data Security
We implement industry standard security measures to protect your information, including encryption of data in transit and at rest, secure authentication systems, regular security audits, and access controls limiting who can view your information.
However, no system is completely secure. While we strive to protect your data, we cannot guarantee absolute security.
Your Rights and Choices
You have the following rights regarding your information:
Access and Update:
You can view and edit your profile information at any time through your account dashboard.
Communication Preferences:
You can manage how often you receive updates and job recommendations through your settings.
Talent Pool:
You can opt in or out of our talent pool at any time.
Data Deletion:
You can request deletion of your account and associated data by contacting our support team.
Data Export:
You can request a copy of your data in a portable format.
Data Retention
We retain your information for as long as your account is active or as needed to provide our services. If you close your account, we will delete or anonymize your personal information within a reasonable timeframe, except where we need to retain certain information for legal or legitimate business purposes.
Interview transcripts and assessment data may be retained for quality improvement and training purposes in anonymized form.
WhatsApp Communications
Our platform uses WhatsApp for candidate communication. By providing your WhatsApp number, you consent to receive messages about your applications. WhatsApp's own privacy policy and terms also apply to messages sent through their platform. We do not control WhatsApp's data practices.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through our platform. Your continued use of Hira after changes are posted constitutes acceptance of the updated policy.
Contact Us
If you have questions about this Privacy Policy or how we handle your information, please contact us through the support section of your dashboard or via the contact information on our website.